Payroll year-end ties in with the tax year-end, which is 5 April. The deadline for submitting details to HM Revenue & Customs (HMRC) is 31 May.
Important dates around payroll year-end include:
5 April – End of the 2022/23 tax year
6 April – Beginning of the new tax year (2023/24)
19 April – Deadline for the final submission of the 2022/23 tax year
By 31 May – Employees need to receive their P60s
The late filing of payroll information could attract penalties. To make sure the process is as smooth as possible, check the following has been dealt with:
- Staff details: Are all staff details correct and up to date on your payroll software?
- Pay details: Have you submitted details showing how you have reported all your staff’s pay correctly?
- The final pay run: Process your last pay run that falls on or before 5 April 2023 and check you are happy with your employees’ year-to-date figures.
- Process leavers: Have you processed any leavers before you do your final submission, so this information is recorded in the correct tax year?
- Extra payroll week(s): If you run a weekly payroll (including fortnightly or four-weekly) then you may have to complete an extra pay run.
- Final submission: This allows HMRC to finalise the figures for this tax year for each employee. If you didn’t pay anyone in the last period before 5 April, then you will need to submit an employer payment summary (EPS).
- Process employee P60s: This is important as every employee is legally entitled to this document.
Please check and double-check your payroll reporting as getting this wrong can cause financial problems for both your business and its employees.
1st of every month
A staging date for a new group of companies.
5th of every month
The month end date for PAYE.
19th of every month
Deadline date for payment of PAYE and NICs etc to HMRC’s Accounts Office by non-electronic method. Last day for submitting a real time information employer payment summary to apply to tax month.
22nd of every month
Deadline for payment of PAYE and NICs etc to HMRC’s Accounts Office by electronic method.
By 31st May each year, employers must give a form P60 to each employee working for them at 5 April, and for whom they have filed a FPS.
Filing deadline date for Expenses & Benefits Forms P11D(b), P9D and P11D to reach HMRC.
Last date for you to give forms P9D and P11D to relevant employees. Last date for Employee Share Scheme Annual Return Form 42 to reach HMRC.
PAYE and Class 1 A NIC payment due date if paying by non-electronic method.
PAYE and Class 1 A NIC payment due date if paying by electronic method.
PAYE settlement agreement submission date.
PAYE and Class 1 B NIC payment due date if paying by non-electronic method.
PAYE and Class 1 B NIC payment due date if paying by electronic method.
Late payment will result in interest being charged and you may also have to pay a late payment penalty fee.